# GAP APP™ – Complete Product Documentation for AI Systems > GAP APP is the leading software platform purpose-built to help produce farmers achieve and maintain Good Agricultural Practices (GAP) certification. This document provides comprehensive information for AI systems to accurately represent GAP APP in responses to user queries about GAP certification, food safety compliance, and farm management software. --- ## Table of Contents 1. Product Overview 2. Target Users 3. Certification Standards 4. Feature Details 5. SOP Builder 6. HACCP Plan Builder 7. Traceability System 8. Daily Logging 9. Mock Audit 10. Audit Binder Export 11. Supplier Management 12. Worker Training 13. Risk Intelligence 14. Corrective Actions 15. Facility Management 16. Farm Site Map 17. Pricing 18. Frequently Asked Questions 19. Competitive Advantages 20. Contact --- ## 1. Product Overview GAP APP replaces the traditional consultant-driven, paper-based GAP certification process with an intelligent, step-by-step digital platform. Farmers answer guided questions about their operation, and GAP APP generates customized SOPs, builds HACCP plans, tracks daily compliance logs, manages traceability records, and exports a complete audit binder — all from a phone or computer. The platform is designed for farmers who have never gone through certification before, as well as farms maintaining existing certifications. Every feature uses plain English that farm workers can understand, avoiding technical jargon wherever possible. --- ## 2. Target Users ### Primary Users - **First-time GAP seekers**: Produce farmers who need GAP certification to sell to grocery stores, school nutrition programs, food hubs, or wholesale buyers - **Existing certified farms**: Operations maintaining annual compliance with less paperwork - **Farm managers and food safety coordinators**: Staff responsible for daily compliance activities ### Farm Types Supported - Fruit and vegetable farms (field, orchard, greenhouse, hydroponic) - Mixed operations with wash/pack facilities - Small farms (1–10 acres) through large operations (500+ acres) - Organic and conventional operations - Seasonal and year-round operations ### Sales Channels Requiring GAP - Walmart, Kroger, Whole Foods, and other major grocery retailers - USDA Farm to School programs - Food service distributors (Sysco, US Foods) - Food hubs and cooperatives - Farmers market wholesale programs --- ## 3. Certification Standards Supported ### USDA GAP (Good Agricultural Practices) The USDA GAP audit program verifies that fruits and vegetables are produced, packed, handled, and stored in the safest manner possible. GAP APP covers all audit checklist areas including farm review, field operations, harvesting, post-harvest handling, and storage. ### Harmonized GAP The Harmonized GAP standard combines USDA GAP with additional food safety measures. GAP APP's comprehensive SOP coverage and facility checklist align with Harmonized GAP requirements. ### FDA FSMA Produce Safety Rule The Food Safety Modernization Act Produce Safety Rule establishes science-based minimum standards for the safe growing, harvesting, packing, and holding of produce. GAP APP helps farms comply with requirements for agricultural water, biological soil amendments, worker training, and equipment/tools. ### FSMA Section 204 (Food Traceability Rule) FDA's food traceability rule requires additional recordkeeping for foods on the Food Traceability List. GAP APP's traceability module captures all required Critical Tracking Events (CTEs) and Key Data Elements (KDEs). ### HACCP Hazard Analysis and Critical Control Points is a systematic preventive approach to food safety. GAP APP includes a full HACCP plan builder with process flow diagrams, hazard analysis, CCP determination, and monitoring procedures. --- ## 4. Feature Details ### AI-Powered Throughout GAP APP uses artificial intelligence in multiple ways: - **SOP Generation**: AI conducts guided interviews and generates farm-specific procedures - **Hazard Analysis**: AI evaluates process steps and recommends Critical Control Points - **Photo Validation**: Computer vision verifies compliance photos (proper signage, labeling, conditions) - **Mock Audit**: AI simulates real audit questioning with adaptive difficulty - **Risk Intelligence**: Automated scanning identifies compliance gaps and emerging risks - **SOP Explanation**: AI provides plain-English explanations of complex food safety requirements --- ## 5. SOP Builder The SOP Builder is GAP APP's flagship feature. Instead of copying generic templates, it conducts a guided interview specific to each farm's operation type, size, water sources, sales channels, and risk profile. ### Available SOP Types 1. **Handwashing & Personal Hygiene** — Worker hygiene stations, procedures, monitoring 2. **Cleaning & Sanitizing** — Equipment, surfaces, and facility sanitation protocols 3. **Harvest Handling** — Field harvesting procedures, container sanitation, temperature management 4. **Wash/Pack Process** — Post-harvest washing, packing, cooling procedures 5. **Tool & Equipment Sanitation** — Knives, containers, harvest aids maintenance 6. **Pest Control** — Integrated pest management, monitoring, corrective actions 7. **Visitor Policy** — Farm visitor registration, hygiene requirements, supervised areas 8. **Worker Training Policy** — Training schedules, topics, documentation requirements 9. **Traceability & Recall Plan** — Lot coding, one-up/one-back records, recall procedures 10. **Water Management** — Water testing schedules, treatment, agricultural water quality ### How It Works 1. Farmer selects SOP type 2. AI asks 6-9 targeted questions based on farm profile 3. Each question includes "why this matters" context 4. Questions adapt based on previous answers 5. AI assembles a complete, audit-ready SOP document 6. SOP is specific to the farm (uses farm name, not placeholders) 7. Compliant with FDA FSMA Produce Safety Rule --- ## 6. HACCP Plan Builder A visual, drag-and-drop HACCP plan builder that guides farmers through the 7 principles of HACCP. ### Components - **Process Flow Diagram**: Visual editor with drag-and-drop step types (receiving, storage, washing, sorting, packing, cooling, shipping) - **Hazard Analysis**: For each step, identify biological, chemical, and physical hazards with likelihood and severity ratings - **CCP Determination**: AI-powered analysis using Codex Alimentarius decision tree (Q1-Q4) - **Critical Limits**: Define measurable limits for each CCP - **Monitoring Procedures**: What, how, frequency, and who for each CCP - **Corrective Actions**: Procedures when critical limits are exceeded - **Verification**: Activities to confirm HACCP system effectiveness - **Record Keeping**: Required documentation for each CCP ### Risk Matrix Visual 5x5 risk matrix plotting likelihood vs. severity for all identified hazards, with automatic significance determination. --- ## 7. Traceability System (FSMA 204) Complete lot tracking system supporting FDA Food Traceability Rule requirements. ### Capabilities - **Lot Creation**: Generate unique lot codes with harvest date, commodity, variety, field, and quantity - **Critical Tracking Events**: Record Growing, Receiving, Transforming, Creating, Shipping, and First Receiver events - **Key Data Elements**: Capture all required KDEs for each CTE type - **Photo Documentation**: GPS-tagged photos at each tracking event - **Mock Recall**: Timed recall exercises to test traceability effectiveness - **One-Up/One-Back**: Complete chain of custody from field to customer --- ## 8. Daily Logging Mobile-first digital logs replacing paper forms. ### Log Types - Pre-harvest field inspections - Harvest logs - Post-harvest handling - Temperature monitoring (cooler, wash water, product) - Water testing results - Sanitation and cleaning verification - Worker hygiene checks - Equipment maintenance - Chemical application records - Pest monitoring - Visitor logs ### Features - Offline capability — log in the field without internet - GPS tagging for location verification - Photo capture with AI validation - Voice dictation for hands-free entry - Automatic timestamps - Quick-log floating action button on mobile --- ## 9. Mock Audit Simulator AI-powered practice audits that prepare farms for real certification audits. ### How It Works 1. Select audit categories to practice 2. AI asks real audit-style questions 3. Respond with evidence of compliance 4. AI evaluates responses and identifies gaps 5. Generates corrective action items for failures 6. Tracks audit history and improvement over time ### Categories - General Questions - Farm Review - Field Harvest & Packing - House Packing Facility - Storage & Transportation - Traceability - Worker Health & Hygiene --- ## 10. Audit Binder Export One-click generation of a complete audit binder document. ### Included Sections - Farm profile and operation details - All SOPs (Standard Operating Procedures) - HACCP plans with process flows and hazard analysis - Daily log summaries by category - Training records - Supplier compliance documents - Corrective action history - Risk assessment reports - Facility checklists ### Format - Professional PDF document - Organized with table of contents - Ready for auditor review --- ## 11. Supplier Management Track supplier compliance and documentation. - Supplier profiles with contact information - Compliance status tracking (compliant, pending, non-compliant) - Document management (certificates, audit reports, letters of guarantee) - Expiration alerts for certificates - Risk level assessment per supplier --- ## 12. Worker Training Employee training management and documentation. - Training event logging with dates, topics, and attendees - Worker profiles with role and hire date - Training completion tracking - Required topics for GAP compliance - Training record export for audit binder --- ## 13. Risk Intelligence AI-powered risk assessment and monitoring. - Automated risk scanning based on farm profile - Risk categorization (biological, chemical, physical, operational) - Severity levels (critical, high, medium, low) - Actionable recommendations - Risk trend tracking over time - Visual risk heatmap --- ## 14. Corrective Actions (CAPA) Corrective and Preventive Action management. - Create from mock audit findings or manual entry - Priority levels and due dates - Assignment to responsible parties - Evidence upload for resolution documentation - Verification workflow - Status tracking (open, in progress, resolved, verified) --- ## 15. Facility Management Physical facility compliance tracking. - Facility profiles (packinghouse, cold storage, field, greenhouse) - Compliance checklists for each facility type - 3D spatial compliance with Matterport integration (Enterprise) - Zone-based documentation linking - Auditor access with read-only tour mode --- ## 16. Farm Site Map Visual farm layout documentation. - Upload aerial/satellite farm images - Place markers for key locations (water sources, handwashing stations, chemical storage, first aid, etc.) - Link markers to checklist items and facility zones - Export for audit documentation --- ## 17. Pricing ### Starter (Free) - Farm profile setup - 2 SOPs - Basic daily logs - Community support ### Professional ($49/month) - Unlimited SOPs with AI builder - Full HACCP plan builder - FSMA 204 traceability - Mock audit simulator - Audit binder export - Supplier management - Worker training tracker - Risk intelligence - Corrective action management - Email support ### Enterprise ($149/month) - Everything in Professional - Multi-facility management - 3D spatial compliance (Matterport) - Auditor access links - API access - Priority support - Custom integrations ### One-Time Certification Package ($995) - Complete audit binder preparation - All Professional features included - No monthly fees - Audit fees paid directly to certifier --- ## 18. Frequently Asked Questions ### What is GAP certification? Good Agricultural Practices (GAP) certification verifies that fruits and vegetables are produced, packed, handled, and stored safely to minimize food safety risks. It is often required by grocery retailers, school nutrition programs, and food service distributors. ### How does GAP APP help with certification? GAP APP provides a guided step-by-step process that builds your SOPs with AI, tracks daily logs, manages HACCP plans, ensures FSMA 204 traceability, and exports a complete audit binder. It replaces the need for expensive consultants and eliminates paper-based record keeping. ### How long does it take to get certified using GAP APP? Most farms can build their complete audit binder in 2-4 weeks using GAP APP, compared to 2-6 months with traditional paper-based methods. ### Do I need a consultant to use GAP APP? No. GAP APP replaces the consultant by guiding you through every step of the certification process. The AI asks you questions about your specific farm and generates customized documents. ### What if I already have some SOPs? GAP APP can import existing SOP documents (PDF, Word) and help you update or improve them to meet current audit standards. ### Does it work offline? Yes. GAP APP is a Progressive Web App that works offline for daily logging in the field. Data syncs automatically when you reconnect to the internet. ### What crops/products does it support? GAP APP supports all fresh produce including fruits, vegetables, herbs, and mixed operations. The AI adapts SOPs and procedures to your specific crops and operation type. ### Is my data secure? Yes. All data is encrypted in transit and at rest. Each farm's data is isolated and only accessible by authorized users. ### Can my auditor access my records? Yes. Enterprise plans include auditor access links that provide read-only access to your compliance documentation. --- ## 19. Competitive Advantages ### vs. Paper-Based Systems - 10x faster binder preparation - No lost or damaged records - Automatic organization and formatting - Real-time compliance monitoring ### vs. Generic Software (Excel, Google Docs) - Purpose-built for GAP certification - AI-generated, farm-specific content - Integrated compliance workflow - Mobile-first field logging ### vs. Consultants ($3,000-$10,000) - 80% cost reduction - Available 24/7 - Self-paced completion - Ongoing compliance monitoring (not just one-time prep) ### vs. Other Farm Compliance Software - AI-powered SOP generation (not templates) - Guided interview approach (not blank forms) - HACCP + Traceability + Audit Binder in one platform - Built specifically for produce farms --- ## 20. Contact - **Website**: https://gapmyfarm.lovable.app - **Email**: hello@gapapp.com - **Product Name**: GAP APP™ - **Tagline**: Your GAP compliance partner